The Ultimate Guide to Sending Invitations for Any Occasion

Sending invitations is an essential part of planning any celebration, be it a birthday party, graduation announcement, baby shower, wedding, or any other special event. It is crucial to ensure that your guests receive their invitations on time and that all the necessary details are included. However, keeping track of all the addresses, RSVPs, and other information can be quite daunting, especially when you are planning a big event. That’s where the Spiral app comes in. This app is a lifesaver when it comes to sending invitations, and in this blog post, we will discuss how to use it to make your invitation sending process seamless and stress-free.

Step 1: Create your Guest List

The first step in sending invitations is to create a guest list. Whether it’s a small family gathering or a large wedding, you need to have a list of everyone you want to invite. This is where Spiral comes in handy. With Spiral, you can easily create and manage your guest list by adding names, addresses, and other information. You can also group your guests by categories, such as family, friends, work colleagues, etc. This makes it easier to keep track of who you have invited and who has RSVP.

Share and co-manage lists of contacts

Organize contacts in to lists and share with relevant people. Control which team members can edit, add, or view each list.

Step 2: Customize your Invitation

Once you have your guest list, it’s time to create your invitation. You can choose from a number of card companies like Minted, Paperless Post, or Zazzle. If you enjoy crafts and do it yourself projects you can even design them yourself using Canva or PicMonkey! Make sure that you fill your invitation with all the necessary details, such as the event date, time, location, dress code, etc. You can also add images and other graphics to make your invitation more visually appealing. Whatever template you pick out remember that. you also have to decide if you’d like to send invitations online or through the mail. In other words it’s important to pick out whether you’d like to do digital or paper versions of your invitations.

Step 3: Collect Addresses with the Spiral App

One of the best features of the Spiral app is its address collection tool. Instead of asking each guest individually for their address, you can simply share your personalized link with them, and they can fill out a form with all their details. This saves you time and ensures that you have all the correct addresses in one place. You can also customize the form to ask for any additional information you need, such as dietary restrictions or their phone = number . The form is easy to fill out, and your guests can complete it in just a few minutes.

Easily collect information and keep it updated automatically

Collect addresses and contact information by simply sending people a link to fill out a form. Spiral can help you keep this information updated by reaching back out to your contacts when you’re ready.

Step 4: Export Information to a Card Company

Once you have collected all the necessary information, you can export it to a card company. Spiral integrates with a number of card companies, such as Minted and Paperless Post, allowing you to create beautiful, custom invitations with just a few clicks. You can choose from a range of designs, add your personalized message, and send the invitations directly from the app. This saves you the hassle of printing and mailing invitations yourself, and ensures that your guests receive their invitations on time.

Step 5: Manage RSVPs

After sending your invitations, it’s important to keep track of who has RSVPed and who hasn’t. With Spiral, you can easily send reminders to those who haven’t responded yet. If you’d like you can divide your guest list into two and sort them as “Not Attending” and “Attending.” This helps you stay organized for any future plans. Ensure that everyone has a chance to RSVP before the deadline and you’ll be better prepared for the event your planning.

Step 6: Send Thank-You Notes with Spiral

Once your event is over, it’s always a nice touch to send thank-you notes to your guests. Spiral makes this easy by allowing you to create custom thank-you notes and send them directly from the app. You can choose to write a more personal, funny, or heartfelt message and Spiral will draft your personalized message in seconds. This shows your guests that you appreciate their attendance and makes them feel valued.


In conclusion, sending invitations can be a time-consuming but with Spiral sending invitations is easier than ever. When celebrating such amazing life accomplishments and events you don’t want to spend hours collecting information or exporting their addresses to any card company or external website. Using Spiral you can collect addresses, build out a guest list, and send invitations for a variety of events in just a few seconds.

Team Spiral

Team Spiral

This article was written by Spiral Staff to give you ideas, tips, tricks, and best practices to help inspire you.